An error occurs when extracting data from a list in a child SharePoint site: A Step-by-Step Guide to Resolve the Issue

If you’re reading this article, chances are you’re frustrated and stuck with an error when trying to extract data from a list in a child SharePoint site. Don’t worry, you’re not alone! This error can be a real showstopper, but fear not, we’ve got you covered. In this comprehensive guide, we’ll take you by the hand and walk you through the process of identifying and resolving the issue.

Understanding the Error

Before we dive into the solution, let’s understand what’s causing this error in the first place. When you try to extract data from a list in a child SharePoint site, SharePoint might throw an error due to various reasons, including:

• Permissions issues: The account you’re using to extract data might not have the necessary permissions to access the list or the site.
• Site collection limitations: The site collection might have specific restrictions or limits that prevent data extraction.
• List configuration: The list might be configured in a way that prohibits data extraction or has specific restrictions.
• Cross-site scripting issues: SharePoint might be blocking the data extraction due to cross-site scripting security concerns.

Prerequisites

Before we start troubleshooting, make sure you have the following:

• Administrative access to the SharePoint site collection.
• The necessary permissions to access the list and the site.
• A basic understanding of SharePoint and its components.

Step 1: Check Permissions

The first step in resolving this error is to ensure that the account you’re using to extract data has the necessary permissions. Follow these steps:

1. Go to the SharePoint site collection and navigate to the list you’re trying to extract data from.
2. Click on the gear icon in the top-right corner and select “Site settings.”
3. Under “Users and Permissions,” click on “People and groups.”
4. Check if the account you’re using is a member of the “Owners” or “Members” group.
5. If not, add the account to the “Owners” or “Members” group and try extracting data again.

Step 2: Check Site Collection Limitations

If permissions are not the issue, let’s check if there are any site collection limitations that might be preventing data extraction:

1. Go to the SharePoint site collection and navigate to the “Site settings” page.
2. Under “Site Collection Administration,” click on “Site collection features.”
3. Check if the “Content Organizer” or “Information Management Policy” features are enabled.
4. If either of these features is enabled, try disabling them and then try extracting data again.

Step 3: Check List Configuration

Now, let’s take a closer look at the list configuration:

1. Go to the list you’re trying to extract data from and click on the “List” tab in the ribbon.
2. Click on “List Settings” and then click on “Advanced settings.”
3. Check if the “Enable client integration” option is set to “Yes.”
4. If not, set it to “Yes” and try extracting data again.

Step 4: Check Cross-Site Scripting Issues

If none of the above steps resolve the issue, it’s possible that cross-site scripting is the culprit:

1. Go to the SharePoint site collection and navigate to the “Site settings” page.
2. Under “Security,” click on “Site permissions.”
3. Check if the “Cross-Site Scripting” option is set to “Allow.”
4. If not, set it to “Allow” and try extracting data again.

Step 5: Use SharePoint APIs or PowerShell

If all else fails, you can try using SharePoint APIs or PowerShell to extract data from the list:

// Using SharePoint REST API
"https://[site_url]/_api/web/lists/GetByTitle('[list_title]')/items"

// Using SharePoint PowerShell
Add-PSSnapin Microsoft.SharePoint.PowerShell
$web = Get-SPWeb [site_url]
$list = $web.Lists["[list_title]"]
$data = $list.Items

Make sure to replace [site_url] and [list_title] with the actual URL and title of your SharePoint site and list.

Conclusion

Extracting data from a list in a child SharePoint site can be a complex task, but by following these steps, you should be able to resolve the error and get the data you need. Remember to check permissions, site collection limitations, list configuration, and cross-site scripting issues before resorting to using SharePoint APIs or PowerShell. With patience and persistence, you’ll be able to overcome this error and get back to working with your SharePoint data.

Troubleshooting Steps	Description
Check Permissions	Ensure the account has necessary permissions to access the list and site.
Check Site Collection Limitations	Check if site collection features like Content Organizer or Information Management Policy are enabled.
Check List Configuration	Check if the list is configured to allow client integration.
Check Cross-Site Scripting Issues	Check if cross-site scripting is allowed in the site permissions.
Use SharePoint APIs or PowerShell	Use SharePoint REST API or PowerShell to extract data from the list.

We hope this comprehensive guide has helped you resolve the error and extract the data you need from the list in your child SharePoint site. If you have any further questions or need more assistance, feel free to reach out to us!

Frequently Asked Question

Stuck in a SharePoint hiccup? Don’t worry, we’ve got you covered! Check out these frequently asked questions about extracting data from a list in a child SharePoint site.